Job & Family Services Office for Children and Families
Office for Children and Families
Office for Children and Families - CPOE
The Ohio Department of Job and Family Services commenced a systematic process for monitoring and oversight of public children services agencies'(PCSAs) compliance with the Ohio Revised Code and Ohio Administrative Code rules. The monitoring and oversight process, called CPOE, Child Protection Oversight and Evaluation, occurs at least every 18 months for each PCSA and are conducted by Department staff. Following an on-site review, the Department prepares a final report that is shared with the PCSA. The PCSA is then required to submit to the Department, and implement, a quality improvement plan (QIP) to correct findings of noncompliance.
 
CPOE On-site review activities consists of:

Data validation; identifying systemic, policy or practice areas of strength, weakness, and concern for each core indicator along with jointly develop strategies that affect positive improvement of the outcome indicators. A review of case records for rule compliance occurs and quality improvement plans are prepared for areas needing improvement. Benchmarks based on national standards found in the Federal Child and Family Services Review (CFSR), are used to determine compliance.

The CPOE process utilizes core indicators which provide necessary information to support county practice and management. In each review stage, a core set of indicators is chosen. PCSAs also have the ability to evaluate past indicators or additional programmatic areas at their discretion.

 
STATEWIDE CPOE OUTCOME INDICATORS
  Indicator 1A: Investigations completed within 30 and 45 days.
  Indicator 1B: Emergency incident assessments initiated within 1 hour of acceptance of report.
  Indicator 1C: Non-emergency incident assessments initiated within 24 hours of acceptance of report.
  Indicator 2A: Receipt of subsequent child abuse/neglect report with case resolution or disposition.
  Indicator 2B: Recidivism of substantiated or indicated child abuse/neglect reports.
  Indicator 2C: Recidivism of terminated substantiated or indicated child abuse/neglect cases
  Indicator 2D: Six month recurrence of maltreatment.
  Indicator 3A: Proportion of child abuse/neglect cases in which children are removed from their homes.
  Indicator 3B: Number of children in out-of-home care due to dependency.
  Indicator 3C: Proportion of child abuse/neglect cases placed in institutional/congregate care.
  Indicator 4A: Number of days a child remains in temporary custody.
  Indicator 4B: Number of days a child remains in temporary custody.
  Indicator 4C: Incidence of reports on child abuse/neglect while in substitute care.
  Indicator 5: Number of days a child remains in out-of-home placement.
  Indicator 6A: Number of moves a child experiences in an out-of-home placement episode.
  Indicator 6B: Number of moves in out-of-home placement by degree of restrictiveness.
  Indicator 6C: Stability of foster care placements.
  Indicator 7A: Number of times a child is removed from his/her home.
  Indicator 7B: Foster care re-entries.
  Indicator 8: Number of children in out-of-home care in court-order Planned Permanent Living Arrangements.
  Indicator 9A: Length of time between the date of permanent custody and the date of adoptive placement agreement.
  Indicator 9B: Length of time between the date of permanent custody and the date of adoption finalization.
  Indicator 9C: of time in placement before entering permanent custody.
  Indicator 10: (No longer used)
  Indicator 11: Number of children in permanent custody in an adoptive placement.
  Indicator 12: Percentage, by reason, of custody terminations.
  Indicator 13A: Length of time to achieve reunification.
  Indicator 13B: Length of time to achieve adoption.
 
For purposes of CPOE evaluation, and based upon the U.S. Census Bureau 2000 data, ODJFS divides the 88 counties into the following groupings (Click here for groupings).  Please click below to see the CPOE Stage 4 Reviews:
CPOE Stage 4, April 2002 Period Review.
CPOE Stage 4, October 2002 Period Review.
For more information, please contact Michael Thompson at (614) 466-1213.